Privacy Statement

Within the municipality, we work with personal data of citizens, employees and (chain) partners. Personal data are data that provide information about a person, such as name, address, e-mail address or telephone number. These are ordinary personal data. In some cases we also process special personal data, such as data about your health or ethnic origin. We only do this if there is a basis for doing so. The forms on our website, via the contact form and applications with DigiD contain the personal data we process. For example, for a waste collection, we process your name, address and citizen service number. This is also the case when applying for a permit or lodging an objection. When providing benefits, we need more data, including income data. We process special personal data, such as health data, when assessing a request for facilities, for example.

The Municipality of Tytsjerksteradiel has a register of processing activities. This is an overview of all processing of personal data within the municipality. This register describes which personal data are processed in which situation, the basis for this, the associated legal framework and, for example, with whom the personal data are shared. The register of processing activities is used by the municipality to test practice against privacy regulations.

Personal data is processed when you purchase our services. These services are often municipal government tasks, so there is a basis in certain legislation. When you apply for a driver's license we process personal data, but that is allowed because it is regulated in the Road Traffic Act. When we organize elections we process personal data, but that too is allowed because it is regulated in the Elections Act. When you get married or enter into a partnership with us, we process this, because this is regulated in the Basic Registration of Persons Act. When we prepare a WOZ valuation report, we process personal data, but that is allowed because that is regulated in the WOZ Act. Every government task that we as a municipality have been assigned has a legal framework. This legal framework is in many cases the basis for processing.

The Municipality of Tytsjerksteradiel will not retain personal data collected for longer than is strictly necessary, or required by law, to fulfill the purposes for which the data were collected. In many cases, the Archives Act and selection lists determine how long something may be retained.

The Municipality of Tytsjerksteradiel only provides your personal data to third parties if there is a legal basis and this is necessary. For example, when you apply for benefits, your data will also be shared with the UWV. When you apply for a facility, your data will also be shared with the provider of the facility.

We enter into a processing agreement with organizations that process your data on our behalf to ensure the same level of security and confidentiality of your data. We remain responsible for these processing operations.

Based on the Information Security Policy, measures have been taken to ensure the protection of personal data. Information security and privacy are linked. The technical measures mentioned in the General Data Protection Regulation are the rules that are in place regarding information security. The Baseline Information Security Government (BIO) describes for municipalities how to deal with information security and what requirements this must meet. Within the Municipality of Tytsjerksteradiel, information security and privacy issues are addressed jointly, because there is overlap. In this way, technical measures can be picked up and implemented according to legislation and guidelines. This is also why the Municipality of Tytsjerksteradiel has an integrated information security and privacy policy.

Our employees, buildings and grounds may be secured using video cameras. The images are not kept longer than necessary. Images may be kept for a long time if there is an incident, which we are required to report, such as damage, theft or threats to employees.

Photo and video material in communications municipality of Tytsjerksteradiel 

We use imagery in two ways:

• Single-use photos/videos. This is usually at press and representation events. We use these photos once when publishing a message, such as a press release, post on our website and/or social media. 

Persons appearing in the photo or video, we do not ask permission. 

• Photos/videos for multiple times and long-term use. We use these for campaigns and publications. These photos appear on flyers, posters, social media posts et cetera and we store them in our image library. Individuals who appear in the photo or video complete a consent form. 

When images of children under 16 are used, we ask parents/caregivers or teachers for permission. At meetings or events in public spaces it may also occur that people are recognizable in the picture, who have not given permission. Then we may use the 'basis task of general interest', for example for information and reporting. We then do not need permission from the people who are in the picture. People are not the subject or focus of the photo and only appear in the picture in a small way.

We keep your data for as long as is necessary for the defined purpose. For new purposes, we will ask you again for permission to use. When we do not (or no longer) use your photos, we delete them. You can withdraw your consent to use at any time. You can do this by filling out a form under the heading 'Rights of data subjects'.

You can visit the municipality's website anonymously unless you enter personal information. However, we do want to get a picture of the number of visitors to our site and which pages are visited. We do this because it allows us to improve our services. For this purpose, only the number of visits is recorded and not the identity of the visitors. Your data thus remains anonymous.

A cookie is a small text file that is temporarily placed on your hard drive by a web server. With the help of a cookie, our website can recognize you when you revisit our website and the website can be set up specifically for you. Thus, a cookie helps you save time. A cookie cannot spread viruses.

You can refuse cookies in your browser settings. However, please note that this may slow down or prevent the operation and use of some parts on the website. Through the help function of your browser (often found in the "options" menu) you can find more information about cookies.

The municipality uses cookies for visitor analysis through Siteimprove and Google Analytics. Cookies are also used to optimize website accessibility. For example, a functional cookie is set when the website is read aloud using Readspeaker.

If you make an application or submit changes via a digital form from the municipality's website, you must identify yourself for this using your DigiD, eHerkenning and eIDAS. After identification, this information is used for the application or change you submitted, so we can be sure we are helping the right person. DigiD is not used for making a report or asking a question via a digital form.